SERVICES
high-end destination wedding and event planning in Mexico
Planning your celebration in Mexico should feel exciting, not overwhelming.
We lead every moving piece, from your venue and vendor team to timelines, logistics, and on-site production, so you can stay present while your weekend unfolds beautifully.
At Lucy Gallagher Weddings & Events, our work begins with your vision and becomes a thoughtfully produced celebration. Our process is personal, collaborative, and highly organized. We serve as your creative partners and your behind-the-scenes producers, shaping the overall concept, refining the design, and assembling the right vendor team to match your style and priorities.
From venue selection and destination guidance to logistics, staffing, timelines, and on-site coordination, we manage the details that make an event feel effortless. Whether you’re planning a full wedding weekend, a milestone celebration, or need expert support choosing the perfect venue in Mexico, we bring clarity to the process and elevate every moment for you and your guests.
Full-Service Wedding PlanninG
Our Full-Service Wedding Planning service is our start-to-finish offering for couples planning a destination wedding in Mexico who want every detail handled with intention, clarity, and calm. We lead both the creative and operational sides of planning, from building the right vendor team to shaping a cohesive design vision and managing the logistics that make the weekend feel effortless for you and your guests.
The process:
Discovery Call
We start with a deep-dive consultation to define your vision, guest experience goals, budget priorities, and planning timeline.Venue Selection (if needed) & Location Guidance
Curated venue recommendations based on style, season, guest count, and budget range, plus guidance on how each location impacts flow and logistics.Budget Guidance & Payment Tracking
Priority-based budgeting support, cost planning, vendor payment schedules, and ongoing guidance so you always know what’s coming next.Vendor Sourcing & Management
Curated recommendations, outreach, proposal comparisons, contract guidance, and ongoing vendor communication management.Design Direction & Creative Oversight
Aesthetic guidance to ensure florals, lighting, rentals, stationery, and décor feel cohesive across all events, with a clear visual plan to bring it to life.Logistics & Guest Experience Planning
Wedding weekend flow, transportation guidance, room block strategy support, welcome moments, and behind-the-scenes coordination so guests feel cared for.Timeline & Production Management
Detailed master timeline creation, production schedules, ceremony planning, rehearsal guidance, and coordination across all moving parts.On-Site Coordination & Wedding Weekend Execution
We manage load-ins, set-ups, vendor teams, timing, transitions, and any curveballs that pop up, ensuring everything runs smoothly from start to finish.
Best for: couples who want a high-touch planning partner to handle the full picture, protect their time and budget, and deliver an elevated wedding weekend in Mexico that feels seamless, personal, and beautifully executed.
social events & party planning
Our Social Events & Party Planning service is our full-service offering for hosts who want an elevated celebration without the stress of managing every moving piece. Whether you’re planning a milestone birthday in Mexico, an anniversary dinner, a welcome party, a family gathering, or a private event “just because,” we handle the creative direction and the logistics so the experience feels effortless from start to finish.
The Process:
Discovery Call
We start with a planning consultation to understand the occasion, guest count, budget range, preferred dates, and the overall atmosphere you want to create.Venue Sourcing & Location Guidance (if needed)
Curated venue recommendations based on your event style, group size, and flow, plus guidance on how each space impacts timing, layout, and guest experience.Budget Guidance & Planning Roadmap
A clear plan for what to book first, what to prioritize, and how to allocate spend so decisions feel simple and strategic.Vendor Curation & Management
Sourcing and coordinating the right partners, from catering and bar to entertainment, rentals, florals, lighting, photography, and specialty experiences.Design Direction & Styling Oversight
A cohesive event concept that carries through your tablescape, floral direction, lighting, linens, signage, and any custom moments.Guest Experience & Logistics
Support with transportation planning, arrival flow, timing, comfort considerations, and those thoughtful touches that make guests feel cared for.Timeline & Production Coordination
A detailed run-of-show, vendor schedules, load-in/load-out coordination, and a plan for smooth transitions throughout the event.On-Site Management & Event Execution
We oversee setup, manage vendors, handle timing, and troubleshoot in real time so the celebration stays polished, relaxed, and on track.
Best for: hosts who want a stylish, well-orchestrated event with a high-end feel, and would rather enjoy the party than run it.
Venue selection & site visit
This service helps you find the right venue for your celebration, without the overwhelm. We begin with a consultation to understand your vision, guest count, budget, and priorities, then curate a shortlist of venues that truly fit your style and needs.
We coordinate and attend site visits, walking you through each space, highlighting layout possibilities, logistics, and considerations that may not be obvious at first glance. You’ll receive clear guidance on pricing, capacity, flow, and next steps so you can make a confident, informed decision and secure the venue that feels right from the start.
What this includes:
Discovery Call
We start with a focused consultation to understand your vision, guest count, budget range, preferred dates, and overall priorities.Curated Venue Shortlist
Based on your criteria, we research and present a tailored selection of venues that align with your style, logistics, and guest experience goals.Venue Review & Comparison
We walk you through each option, outlining pricing, capacity, layout possibilities, pros and cons, and key considerations.Site Visit Coordination
We schedule and attend site visits with you, guiding you through the spaces and highlighting details that impact flow, design, and logistics.Expert Guidance & Recommendations
During visits, we advise on ceremony and reception locations, rain plans, guest movement, and setup potential.Decision Support & Next Steps
After visits, we help you evaluate options, answer final questions, and guide you through securing the venue with confidence.
Best for: couples who are early in the planning process and want destination expertise, clear venue guidance, and a streamlined guest travel plan without committing to full-service planning yet.
Frequently Asked Questions
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Full planning is end-to-end support: venue and vendor sourcing, budget guidance, creative direction, logistics, timeline management, and on-site production. We lead the process, keep decisions clear, and ensure every element feels cohesive and intentional across the entire wedding weekend.
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We offer select planning support depending on the complexity of your celebration and your planning progress. If you’re looking for event-weekend management only, we’ll confirm if it’s the right fit after learning more about your vendor team, timeline, and logistics.
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Our specialty is destination weddings in Mexico, particularly the Riviera Maya and Mexican Caribbean. If your celebration is elsewhere, we’re happy to share availability and confirm whether it’s a fit based on location, scope, and timeline.
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Ideally, as soon as you have a date range and a general destination in mind, especially for high-demand venues and peak season weekends. Early planning gives you the strongest venue options, best vendor availability, and a smoother decision-making process.
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Design is a guided, collaborative process. We translate your vision into a cohesive aesthetic, refine palettes and textures, recommend the right creative partners, and ensure the look is consistent across spaces and events, from ceremony to reception to welcome moments.
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Yes. Venue selection is one of the most important decisions, and we make it strategic. We curate best-fit options, compare proposals, guide site visits, and help you understand what matters before signing, including logistics, rain plans, and guest flow.
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Absolutely. We plan beyond the ceremony and reception. We help shape the full weekend experience, including welcome events, farewell moments, transportation guidance, timelines, and the small touchpoints that make guests feel cared for.
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We can advise on room blocks, booking links, and transportation strategy, and we collaborate with your hotel and travel partners to keep the guest experience smooth. If you need dedicated travel booking management, we can discuss the best structure and referrals.
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We have a trusted network of creative partners, but we don’t force a “one-size-fits-all” list. We recommend vendors based on your style, priorities, venue, and the experience you want to create.
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As involved as you’d like. Some couples love being hands-on with design decisions, others prefer to delegate. Either way, we’ll lead the process, present curated options, and make sure you feel confident at every step.
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We intentionally limit the number of events we take on to protect the quality of our work and the level of attention each client receives. This allows us to stay responsive, proactive, and deeply involved throughout your planning journey.
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We combine creative direction with operational precision. You’ll feel supported, informed, and calm throughout the process, while we manage the details that make a celebration feel effortless, elevated, and personal.
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Planning investment varies based on guest count, event count, and complexity. Once we learn more about your vision and scope, we’ll share a tailored proposal with clear inclusions.
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Submit an inquiry with your date, venue (if chosen), estimated guest count, and weekend vision. We’ll schedule a consultation to confirm fit, discuss priorities, and outline next steps.
Still have questions?
Get in touch!
featured press
WEDDING CHICKS
CARATS & CAKE
GREEN WEDDING SHOES
MUNALUCHI
JUNEBUG WEDDINGS
SMASHING THE GLASS
WEDDING CHICKS CARATS & CAKE GREEN WEDDING SHOES MUNALUCHI JUNEBUG WEDDINGS SMASHING THE GLASS